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Several Commonly Used Business Documents

2008/11/1 9:15:00 41845

Ask for instructions
The request is a batch of official documents that the subordinate requests for decisions, instructions or approval matters to the higher authorities.

Requesting instructions Characteristic
First, targeted. Only important matters such as important decisions, important decisions, personnel arrangements, and new problems encountered in the work, new situations or difficulties that can not be overcome in the limits of authority within the limits of the unit's jurisdiction can be used for "asking for instructions". Please instruct your superior to give instructions, decisions or answers and approval. Therefore, "asking for instructions" is highly targeted.
Two, batch. The request is a targeted upward text. The superior leader must give a clear "reply" to the reporting request, whether he agrees or not.
Three, unitary. If you ask for instructions, you should write only one written leader. Even if you need to submit other leaders at the same time, you can only use the copy form.
Four, timeliness. The request is for the situation and problems in the current work of the unit, and the official documents that are instructed and approved by the higher authorities should be obtained. If issued in time, the problem will be solved at the same time.
Classification of requesting instructions
According to the content and nature, the request is divided into the following Three kinds :
I. requesting an indicative request.
Two. Request for approval.
Three. Request for approval.

Requesting instructions structure , content and Writing method
The request is composed of three parts: the head, the main body and the tail. The format, content and writing of each part are as follows:
First, the first. It mainly includes two items: heading and main sending organ.
1, title. There are usually two ways of writing the title of the request: one is the name, reason and type of the issuing organ. For example, the instructions of the * * * group on "* * * * * *"; the other is composed of things and literary forms, such as "instructions on * * * * * * *".
2, the leadership of the text. Each request can only be written by a leader of a written document.
Two. Text. Its structure usually consists of the beginning, the main body and the conclusion.
1, the beginning. The reasons for asking for instructions are mainly explained.
2, the theme. It mainly refers to the request, which is a specific request to the higher authorities. This part should be single, only one thing should be asked.
3, conclusion. Another part of the idiom is "if not, please instruct", "no, please reply", "above request, approval", "above request, approval" or "if the above request is correct, please send it to other departments for implementation".
Three, tail. Its main structure is the two parts of the inscription and the written time.

Attention should be paid to the instructions. problem
First, the principle of one thing and one thing.
Two, material is real, do not fabricate for the approval of the leader.
Three, the reasons are adequate, and the instructions are clear.
Four, the tone is honest and sincere, so as to arouse the attention of the superiors.

Presentation
A report is a declarative official document that the lower level reports to the superior, reflects the situation, puts forward opinions or suggestions, and answers questions.
"Report" is a declarative style. In writing, we should use real material as the main content and general narration as the main way of expression. "Report" is the uplink of the administrative document. The purpose of writing the report is to let the superior master the situation of the unit, understand the working conditions and requirements of the unit, and enable the superiors to give timely support, so as to provide basis for the higher authorities to deal with problems, arrange their work or make certain decisions. It is the purpose of making a report. Therefore, the content of the report requires the fact that the facts should be the main ones, and the concrete situation should be reflected objectively. Instead of too much discussion and explanation, the way of expression should be generalized, and the tone should be tactful, modest and unsuitable.
The characteristics of the report are as follows:
1. The purpose of the report is to report to the superior the work, the situation, the suggestion, the reply, etc. it is not straight.
It is one of the important differences between asking the higher authorities to answer questions in the report without asking for information.
Two, the report generally does not mention suggestions or comments. If it is indeed necessary to carry out the recommendations or opinions put forward in the report in a certain field or some departments, it is suggested that the higher authorities should transfer the relevant departments to the relevant departments for implementation. If the report is approved, it will be issued as an annex to the approval document, and its authority depends on or is subordinate to the approval organ.
Three, the content of the report is not like the requirement of "asking for a document". It can report several things in a document, and its structure is more complicated.
Four, the report is widely used in lower levels to feedback information to superiors, which is an important form of communication between upper and lower organs. Reporting to the superiors in time, reflecting problems and making suggestions are also a work system that the lower level organs must fulfill.

Types of reports
The reports are divided into categories and contents: Reporting, replying, reporting and routine work reports.

Writing method
The structure of the report is generally composed of the title, the leader of the text, the text, the inscription and the written time.
I. reporting Report
The report is mainly subordinate to the higher authorities to report the work, reflect the situation report, generally divided into two categories:
1. Comprehensive report. This report is a report made by the unit to a certain stage and written to the higher authorities on the overall situation of the work. Its contents generally include progress, achievements or problems, experiences or lessons and suggestions or suggestions for future work. The characteristics of this report are comprehensive, concise and concise.
2. Special report. This report is a report written to superiors for a certain problem in a job.
Two. Replying Report
This report is a report written on the questions raised by superiors or management or some requirements. Such a report asks what to answer and not to ask questions or situations other than questions.
Three. Reporting
Notifiable reports are mainly used for submission of documents and documents submitted to the higher authorities. Generally, there are one or two sentences explaining the basis or purpose of filing documents or objects and matters relating to documents and objects.
Four. Routine work report
Routine work reports are subordinate reports to superiors. For example, financial reports, expense reports, etc.

Notice
A notice is a document for announcing important matters inside and outside the enterprise.
Bulletin Writing method
The announcement is a solemn and solemn official document. Its content is relatively simple, its space is short, its expression is direct and its language is concise and clear.
I. title.
There are three kinds of announcement headings: one is a complete title, including the issuing organ, the cause, and the literature; the two is the issuing organ and two kinds of languages, most of which are used for government agencies; others are only literary forms, such as the bulletin and the title, sometimes can be individually numbered according to the announcement.
Two, text
The text is generally composed of purport and explanation.
The theme is divided into paragraphs, and the theme of the announcement is summed up in a short sentence.
Explain the basis of the announcement, announcements. The ending is generally used as a conclusion.
Three, inscription and date
The announcement date is marked below the heading or at the end of the announcement. In addition to indicating the issuing unit, the important announcement office should also indicate the location of the document.

Minutes of meeting
A summary of meetings is a documentary document that records, conveys conferences, and negotiated matters. It is used for important meetings such as working meetings, seminars, seminars and so on held by various organs, enterprises and institutions.
The minutes of the meeting, by recording the basic situation of the conference, the outcome of the meeting, and the agreed items of the meeting, will comprehensively reflect the spirit of the conference so as to enable the participants to have a unified understanding and carry out the work of organizing the work in a comprehensive and truthful manner after the meeting. At the same time, "meeting minutes" is a multi-directional text, with the function of reporting, issuing and communicating at the same level.
Minutes of meetings Writing method
The minutes usually consist of three parts: the head, the main body and the tail. The writing requirements of each part are as follows:
First, the first. The main item in this section is headline. The first part of some meeting minutes is also written in time. The title of the minutes is usually made up of the name and type of the meeting. For example, the summary of * * * * * * * * * * * * * * * * *.
Two, text. The main body of the meeting is composed of two parts: preface and main body.
1, foreword. First of all, the name, time, place, host, main agenda, participants, form of meetings and main outcome of the conference are summarized.
2, the main body. It is the core content of conference machinery. It mainly records the meeting and the outcome of the meeting. When writing, we should pay close attention to the central issues and express the basic spirit of the conference, especially the decisions and resolutions formed by the conference. The controversial issues and different opinions at the conference must be truthfully reflected.
Three, tail. It includes two contents: signature and written time.