Document Writing: How To Write "Minutes Of Meetings"

The characteristics of the minutes of the meeting are: first, the summary of meetings is a complete and systematic report on the meeting and agreed matters. It is usually made at the end of the meeting or after the conference, which is used to reflect the meeting and convey the agreed items of the meeting. Second, the agreed items recorded and conveyed in the minutes reflect the common will and legal authority of the presiding units and participating units, so they are binding on the participating units or subordinate units, and if necessary, they have the right to require the recipient units to comply with and enforce them. Third, the nature of the minutes depends on the nature of the meeting and the purpose and purpose of issuing the minutes. report , exchanging conference information, introducing experience, guiding work and restricting the effectiveness of execution.

" Minutes of meeting The structure: first, the title. Name and literature of the conference (summary). Second, the written date. Usually brackets are written below the heading. Third, text. It is used to summarize the basic situation of meetings, to discuss and decide matters at conferences, and to call for meetings. The main contents of the meeting minutes are as follows: first, the basic situation of the conference. Generally speaking, the basis, purpose, name, time, place, scope of the meeting, the topics, and the outcome of the meeting should be clearly stated. It can be narrated by induction or by several clauses. Generally speaking, thematic meetings should be narrated by induction, and the above contents should be specified in more specific terms. In general routine office meetings, separate items are used to specify meeting time, place, host and participant. The Symposium on exchange of experience and exchange can introduce participants' names, status issues and so on. Next is the question of meeting discussion and decision. Generally speaking, we should first analyze and evaluate the conference discussion items, such as significance, achievements and shortcomings, then write the guiding principles and specific arrangements for future work, or decide on the handling of related matters. For the presentation of this part of the content, if it is a thematic important meeting, it can be summarized and summarized into several levels according to the logical relationship between the contents discussed and agreed on at the meeting. Each level is represented by ordinal or subtitle: if it is a summary of the symposium, it can be expressed after a number of questions, and then be expressed in the order of the speeches: it belongs to regular meetings, and can be described one by one according to the order discussed in the meeting. Again, write the hope, demand or call of the meeting.

　　 Writing requirements

(1) to accurately and accurately reflect the contents of the conference with a realistic attitude. The speeches and matters agreed upon by participants can be summarized, refined or made necessary for deletion. However, it is not necessary to add content or even distort or tamper with subjective intent. Arrangements for post office work, including division of responsibilities and time limits, must be accurate and specific so as to convey, carry out and supervise inspections. The major differences arising from the meetings should be reflected in the truthful records. In order to ensure the authenticity and accuracy of the minutes, the minutes should be submitted to the moderator for examination and issue. The minutes of important meetings should be discussed and approved by the participants.

(2) highlight the key points, concise and refined. The key points of the minutes should be determined according to the nature of the meeting, and the key parts should be elaborated in detail. The contents of the conference should be strengthened and analyzed, so as to make it plain and clear, with clear focus and concise language. For the various views arising from the conference, we should focus on the analysis and identification, make theoretical generalization, make the minutes rational, and analyze the situations reflected in the conference carefully, extract the most typical and convincing examples and data, and make a general description. We should also generalize the process and plot of the conference and abandon the trivial details.

(3) clear and clear arrangement. Apart from the use of sub headings and ordinal numbers, the various levels of the minutes can also be used by "meeting decision", "meeting agreement", "meeting heard..." After discussion, we have decided... " And so on.